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Evidence Guide: BSBPMG416 - Apply project procurement procedures

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPMG416 - Apply project procurement procedures

What evidence can you provide to prove your understanding of each of the following citeria?

Assist with procurement planning

  1. Contribute to establishing procurement requirements to achieve project objectives
  2. Act under delegated authority to contribute to development of procurement-management plan
  3. Contribute to developing procurement documentation
Contribute to establishing procurement requirements to achieve project objectives

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Act under delegated authority to contribute to development of procurement-management plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to developing procurement documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to supplier selection process

  1. Gather and evaluate information on potential suppliers
  2. Make recommendations to assist in selection of preferred suppliers
  3. Contribute to establishing agreed terms and conditions with preferred suppliers
  4. Identify and act in line with probity and project governance constraints
  5. Assist in developing contractual documentation
Gather and evaluate information on potential suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations to assist in selection of preferred suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to establishing agreed terms and conditions with preferred suppliers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and act in line with probity and project governance constraints

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in developing contractual documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct procurement activities

  1. Test and accept supplies to ensure they are fit for purpose in both quality and suitability
  2. Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements
  3. Receive, reconcile and register supplies according to established procedures
  4. Monitor and control suppliers according to contractual supply documentation
Test and accept supplies to ensure they are fit for purpose in both quality and suitability

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive, reconcile and register supplies according to established procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and control suppliers according to contractual supply documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in finalising procurement activities

  1. Assist in finalising procurement agreements
  2. Assist in review of project outcomes using available records to determine effectiveness of procurement activities
  3. Contribute to identifying lessons learned and possible improvements to procurement management
Assist in finalising procurement agreements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist in review of project outcomes using available records to determine effectiveness of procurement activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to identifying lessons learned and possible improvements to procurement management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assist with procurement planning

1.1 Contribute to establishing procurement requirements to achieve project objectives

1.2 Act under delegated authority to contribute to development of procurement-management plan

1.3 Contribute to developing procurement documentation

2. Contribute to supplier selection process

2.1 Gather and evaluate information on potential suppliers

2.2 Make recommendations to assist in selection of preferred suppliers

2.3 Contribute to establishing agreed terms and conditions with preferred suppliers

2.4 Identify and act in line with probity and project governance constraints

2.5 Assist in developing contractual documentation

3. Conduct procurement activities

3.1 Test and accept supplies to ensure they are fit for purpose in both quality and suitability

3.2 Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements

3.3 Receive, reconcile and register supplies according to established procedures

3.4 Monitor and control suppliers according to contractual supply documentation

4. Assist in finalising procurement activities

4.1 Assist in finalising procurement agreements

4.2 Assist in review of project outcomes using available records to determine effectiveness of procurement activities

4.3 Contribute to identifying lessons learned and possible improvements to procurement management

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Assist with procurement planning

1.1 Contribute to establishing procurement requirements to achieve project objectives

1.2 Act under delegated authority to contribute to development of procurement-management plan

1.3 Contribute to developing procurement documentation

2. Contribute to supplier selection process

2.1 Gather and evaluate information on potential suppliers

2.2 Make recommendations to assist in selection of preferred suppliers

2.3 Contribute to establishing agreed terms and conditions with preferred suppliers

2.4 Identify and act in line with probity and project governance constraints

2.5 Assist in developing contractual documentation

3. Conduct procurement activities

3.1 Test and accept supplies to ensure they are fit for purpose in both quality and suitability

3.2 Undertake procurement activities and maintain information in line with reporting, confidentiality and audit requirements

3.3 Receive, reconcile and register supplies according to established procedures

3.4 Monitor and control suppliers according to contractual supply documentation

4. Assist in finalising procurement activities

4.1 Assist in finalising procurement agreements

4.2 Assist in review of project outcomes using available records to determine effectiveness of procurement activities

4.3 Contribute to identifying lessons learned and possible improvements to procurement management